*12 month fixed term contract*
This role is primarily focused on providing administrative support to the Property Management team and wider property department.
• Oversee the asset management policy, ensuring compliance and reporting on non-compliance
• Produce Power BI reports for all Property activity, across FM, Construction and Property Management
• Maintain numerous spreadsheets keeping the same up to date and resilient to audit. To carry out various procedures / processes on any property changes to ensure the information on the system is being constantly updated to provide the correct information for all users at all times.
• Liaising with the external Rating Consultant regarding assessments, appeals, and business rates queries and advising them of new property acquisitions or disposals and providing documents.
• Liaise and assist other departments, including customer services to answer enquiries and resolve problems as and when they occur.
• To be the designated recipient of helpdesk queries from the Commercial Support Team to the department, and disseminate incoming queries to surveyors within the property team.
• To perform a variety of administrative duties including: obtaining signatures on legal documents, arranging payments to solicitors and other external consultants, liaison for surveyor / third party visits to properties, dealing with the incoming post and the Property Management inbox.
• To arrange meetings, inspections, booking rooms, attend team meetings, greeting visitors, taking minutes at meetings, typing letters and emails, producing spreadsheets, maintaining the filing system, managing property keys held in the office, data entry tasks, to assist the Property Managers / Lease Advisory Surveyor in the smooth running of the department.